Our Tips For Success

Some Pointers For Event Planning Success

We’re here to help you get the most out of your event.  In order to successfully help you find a venue have you considered the following

Have clear event aims.
It’s important to know what you’re looking to get out of the event before starting a venue search.  Is it value for money?  Low liability?  The WOW factor?  We can help you identify your requirements in order to get the perfect venue.

Location
Is it easy for your delegates to get to?  What airports/train stations/motorways/car parking facilities near by?  How much do these cost and will it affect your event?  Is it important to have bars/restaurants and entertainment in the surrounding area?
We can help to advise you of all these factors.

Be flexible with dates.
Mid-week (Tues – Thurs) are the most popular days to hold meetings.  Often you can get cheaper rates if you hold an event on a Monday or a Friday.
Research the city before deciding on dates.  Is there a city wide event taking place which might affect your costs and venue availability?  Are there any holidays/religious festivals taking place?  All these factors will affect your venue search.

Timing
If you’re planning a large event or in a popular city, then make sure you allow enough time to source a venue.  Popular dates and spaces get booked months, sometimes years, in advance.
It’s never to early to start planning your event.

Set Up
Classroom and theatre set up is popular for larger meetings and conferences.  For workshops and interactive groups cabaret works well, however this set up takes up a lot of space.